Meeting Room Policy

Library Meeting Rooms: 

The primary purpose of our meeting rooms is to provide facilities for Library-related activities.  The needs of the Library, the Friends of the Stow-Munroe Falls Public Library, and the Stow-Munroe Falls Library Foundation will take precedence.  The Stow-Munroe Falls Public Library reserves the right to cancel scheduled events or substitute rooms due to special Library programs.  Whenever possible, a one (1) month notice will be given.  No admission fee may be charged or funds solicited during the usage of the meeting rooms.  Private, social events are not permitted.  The use of a meeting room by a non-library group shall NOT be publicized in such a way as to imply Library sponsorship of the group’s activity. The name, address or telephone number of the library may NOT be used as the contact address or headquarters of an organization. The Director may deny future use of library facilities if library rules are not observed.

Non-profit groups:

Community or non-profit groups engaged in educational, civic, welfare, or cultural activities may use the meeting rooms at no charge during our open hours.  Meeting rooms may be reserved once a month and all meetings shall be open to the general community.  

Profit groups:

Business and commercial groups may schedule a meeting room for sales meetings, conferences, and training sessions for a fee. 

A $10 fee will be charged to any group that desires a prior set-up in the Munroe Falls Room. The chart below indicates seating capacity, and fees.  Remit payment with a completed application.  Fees will be refunded if written notice of cancellation is received at least 48 hours before the scheduled meeting time.

 * SEATINGFEES
Munroe Falls Room 32 $25/hr
Community Room 20 $20/hr
Conference Room 14 $30/hr
  * maximum seating  
$10 prior set-up in the Munroe Falls Room

 

All persons or groups using the meeting rooms must adhere to the following:

Groups that meet on a regular basis may book only three (3) months in advance.  Groups using the Library meeting room must end the meeting or program, clean up, move tables and chairs (as needed) and exit the meeting room 15 minutes prior to the Library’s closing time.  An adult (21 years or older) must book the meeting room. Children and youth groups must have at least one adult present for every 25 children.  This adult shall assume full responsibility for adherence to the Library’s rules by members of the group and for any damage to Library property that may result from the organization’s use of the facility.  

Groups using the Munroe Falls or Community meeting room(s) may rearrange furniture, but must return the room to its original configuration prior to the end of the scheduled room use (or will be charged a $10 fee).

Persons using the Conference Room are not permitted to move furniture.

All groups will be responsible for the cost or repair of any equipment misused or damaged.  Refreshments, excluding alcoholic beverages may be served in the assigned meeting room only.  No cooking is permitted.  Smoking is prohibited.  Program attendees may be required to park in specially designated areas.

•    A Meeting Room Application must be completed prior to usage of the room.

Donations are always welcome and may be made payable to the Stow-Munroe Falls Public Library.

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