STOW-MUNROE FALLS PUBLIC LIBRARY             Date Adopted:  April 27, 1999

MANUAL OF LIBRARY POLICIES

Library Meeting Rooms: 

The primary purpose of our meeting rooms is to provide facilities for Library-related activities.  The needs of the Library, the Friends of the Stow-Munroe Falls Public Library, and the Stow-Munroe Falls Library Foundation will take precedence.  The Stow-Munroe Falls Public Library reserves the right to cancel scheduled events or substitute rooms due to special Library programs.  Whenever possible, a one (1) month notice will be given.  No admission fee may be charged or funds solicited during the usage of the meeting rooms.   The Director may deny future use of library facilities if library rules are not observed.

Non-profit groups:

Community or non-profit groups engaged in educational, civic, welfare, or cultural activities may use the meeting rooms at no charge during our open hours. 

Profit groups:

Business and commercial groups may schedule a meeting room for sales meetings, conferences, and training sessions for a fee.  Rates are based on two (2) hour increments and the cost varies depending on the size of the meeting room and number of hours used.  A $10 fee will be charged to any group that desires a prior set-up.  The chart below indicates seating capacity, availability of kitchenette and fees.  Remit payment with a completed application.  Fees will be refunded if written notice of cancellation is received at least 48 hours before the scheduled meeting time.

All persons or groups using the meeting rooms must adhere to the following:

Groups that meet on a regular basis may book only six (6) months in advance.  Groups using the Library meeting room must end the meeting or program, clean up, move tables and chairs (as needed) and exit the meeting room 15 minutes prior to the Library’s closing time.  With prior approval of the Director, the meeting room may be kept in use for two (2) hours after the regular Library closing time.  A responsible

adult (21 years or older) must book the meeting room. Children and youth groups must have at least one adult advisor present for every 25 children.  This person shall assume full responsibility for adherence to the Library’s rules by members of the group and for any damage to Library property that may result from the organization’s use of the facility.  This person is also responsible to see that the facility is returned to its original configuration.

All groups will be responsible for setting up or taking down chairs and tables.  Groups using the meeting room may rearrange furniture, but must return the room to its original configuration prior to the end of the scheduled room use (or will be charged a $10 fee).  

All groups will be responsible for the cost or repair of any equipment misused or damaged.  Refreshments may be served, excluding alcoholic beverages.  Coffeepots, teapots and some utensils are available.  No cooking is permitted.  Smoking is prohibited.  Program attendees may be required to park in specially designated areas.

·         A Meeting room application must be completed prior to usage of the room.  Applications are available upon request

Donations are always welcome and may be made payable to the Stow-Munroe Falls Public Library.