Stow-Munroe Falls Public Library Board of Trustees

Regular Board Meeting

Monday May 18, 2026

The meeting was called to order at 6:31 PM by President Wyckoff

Present

Carla Wyckoff, President; Tom Shubert, Vice-President; Emily Hegner, Secretary, Craig Mancuso, Angela Daniel, Michael Jundi, Richard Bedell

Absent

Others Present

Kristin Casale, Interim Director; Kevin Gemmell, Interim Fiscal Officer; Casey King, Fiscal Officer

Public

Action Items

Motion No. 260518-1 Approve April 20, 2026 Regular Minutes

Mancuso moved, Shubert seconded:

RESOLVED:That the Board Minutes of the April 20, 2026 regular meeting be accepted and approved.

The roll being called on its adoption, the vote resulted as follows:

AYES: Daniel, Hegner, Jundi, Wyckoff, Mancuso, Shubert, Bedell

NAYS:

Motion carried.

Motion No. 260518-2 Approve April 27, 2026 Special

Shubert moved, Mancuso seconded:

RESOLVED:That the Board Minutes of the April 27, 2026 regular meeting be accepted and approved.

The roll being called on its adoption, the vote resulted as follows:

AYES: Daniel, Hegner, Jundi, Wyckoff, Mancuso, Shubert, Bedell

NAYS:

Motion carried.

Motion No. 260518-3 Approve MAY 6, 2026 Special Minutes

Shubert moved, Mancuso seconded:

RESOLVED:That the Board Minutes of the May 6, 2026 regular meeting be accepted and approved.

The roll being called on its adoption, the vote resulted as follows:

AYES: Daniel, Hegner, Wyckoff, Mancuso, Shubert, Bedell

NAYS:

ABSTAIN: Jundee

Motion carried.

Finance

Motion No. 260518-4 Approve the April 2026 Treasurer's Report

Hegner moved, Jundi seconded:

RESOLVED:That the Board approves the April 2026 treasurer’s report.

The roll being called on its adoption, the vote resulted as follows:

AYES: Daniel, Hegner, Jundi, Wyckoff, Mancuso, Shubert, Bedell

NAYS:

Motion carried.

Program

INTERIM DIRECTOR’S REPORT

Motion No. 260518-5 Accepts the Interim Director's Report

Shubert moved, Jundi seconded.

RESOLVED: That the Library Board of Trustees accepts the written April 2026 Interim Director’s report.

The roll being called on its adoption, the vote resulted as follows:

AYES: Daniel, Hegner, Mancuso, Jundi, Bedell, Wyckoff, Shubert

NAYS:

Motion carried.

Discussion Items

A. Naming Rights

The Board discussed the library naming rights policy.

Board Committees

Buildings and Grounds

Ms. Hegner stated the committee has not met and has nothing to report.

Finance

Mr. Bedell reported that Finance met April 20, reviewed the reports and went over the budget.

Funding Initiatives

Ms. Wyckoff said the committee has not met, and she had nothing to report.

Human Resources

Motion No. 260518-6 That the Board of Trustees Amends the Job Description – Head of Library Systems Administrator

Mr. Mancuso moved that the Board adopt the motion.

RESOLVED: That the Library Board of Trustees amends the job description for the Head of Library Systems Administrator.

Position Summary:

Under general direction, the Head of Library Systems Administrators maintains the automation system for the library and trains staff and patrons in the use of computer hardware, online systems, and software applications.

Duties and Responsibilities: This list is illustrative, but not exhaustive for this position.

• Analyzes procedures that can benefit from automation
• Answers employee and patron questions regarding the automation system
• Attends administrative staff meetings
• Attends meetings and serves on committees, as requested
• Coordinates the planning, development, implementation, and evaluation of the library’s automation system, including software, hardware, computer network, phone system, and fax
• Evaluates technology to determine the need for upgrades and new product installation
• Keeps Director informed of automation needs and concerns
• Maintains systems files
• Modifies database records, as required
• Perform critical infrastructure back-ups on and off site
• Performs database back-ups on and off site
• Performs database queries to develop reports
• Prepares departmental records and reports
• Prepares operating instructions and procedures for staff and patrons
• Purchases and installs hardware, software & networking
• Responsible for continuous professional development through attendance at meetings, conferences, in-service training sessions and committee assignments
• Serves as database administrator
• Troubleshoots system and operational problems, including hardware, software & networking
• Monitors and maintains security camera system
• Performs additional duties, as assigned

Managerial Duties:

• Assists in the interview and selection of employees, trains, and monitors the work of employees and ensures understanding of policies and procedures
• Conducts departmental staff meetings
• Determines necessary staffing and recommends staffing levels to the Director
• Develops and implements new services
• Ensures effective communication of information to all employees
• Evaluates employee performance and maintains proper records
• Oversees and recommends purchase of supplies and equipment for the department
• Participates in long-range planning for the department
• Prepares departmental records and reports
• Prepares staff schedules, reviews employee time sheets and approves leave requests
• Serves as representative of the library in the local and the library communities

Qualifications:

Education and Experience:

• Bachelor of Science degree in Computer Science or related field
• A minimum of three (3) years’ experience.

Knowledge, Skills, Abilities:

• Communicate effectively in written and oral form
• Computer literacy: Program (PHP, PowerShell, JavaScript. HTML and any language as they become relevant)
• Develop and maintain effective working relationships with Supervisors and co-workers
• Interact and communicate appropriately with patrons and staff
• Operate independently with minimal supervision and frequent new and varied work situations
• Organize, prioritize, and coordinate multiple tasks
• Present a positive, professional image to the public

Working Conditions and Physical Requirement:

• This job operates in a professional environment with exposure to central climate control, overhead lighting, and low- to- moderate noise levels. The environment involves everyday risks or discomforts that require normal safety precautions typical of offices, which include the need for general safe workplace practice with office equipment, avoidance of trips and falls, and observance of fire regulations. Employees are occasionally exposed to minor cuts and other injuries.
• While performing the duties of this job, the employee regularly interacts with the public. The employee is required to speak and hear, sit for extended periods of time, stand, walk, bend, stoop, use hands and fingers to perform repetitive motions, climb ladders to reach high shelves, squat to reach low shelves, reach for materials at various angles and locations, and to lift, push, or pull objects weighing up to 25 pounds. It requires the ability to use standard office equipment, including computers.
• Some travel by personal automobile for off-site meetings in various settings may occur. Occasional overnight travel may be required.
• Working hours vary based on community service event schedules and when the Library is open to the public. May include evenings and weekends.

The roll being called on its adoption, the vote resulted as follows:

AYES: Daniel, Hegner, Mancuso, Jundi, Bedell, Wyckoff, Shubert

NAYS:

Motion carried.

Motion No. 260518-7 That the Board of Trustees Amends the Employee Job Classifications

Mr. Mancuso moved that the Board adopt the motion.

RESOLVED: That the Library Board of Trustees amends the employee job classifications.

Stow-Munroe Falls Public Library Date Adopted: January 28, 2002

Employee Policy Manual

SUBJECT: Job Classifications

Resolution no. 251217-4

(Wage Increase, Pay Grades, and Staff Position Titles)

Effective January 1, 2024 The Stow-Munroe Falls Public Library will move to a longevity step scale with increases given on the employee’s anniversary dates with the percentage being determined by the Board of Trustees for that calendar year.

*Salaries are based on full time hours.

AYES: Mancuso, Hegner, Jundi, Wyckoff, Daniel, Shubert, Bedell

NAYS:

Motion carried.

Motion No. 260518-8 That the Board of Trustees Approves Request for Family Leave

Mr. Mancuso moved that the Board adopt the motion.

RESOLVED: That the Library Board of Trustees approves the 138 hours of paid family leave and 50 hours of unpaid family leave Zahra Kamrani, effective from 6/30/2026 through 8/3/2026.

AYES: Mancuso, Hegner, Jundi, Wyckoff, Daniel, Shubert, Bedell

NAYS:

Motion carried.

Legislation/Rules

Motion No. 260518-9 That the Board of Trustees Rescind the Bylaws - 2004

Ms. Daniel moved that the Board adopt the motion.

RESOLVED: That the Board of Trustees rescinds the Stow-Munroe Falls Public Library Board of Trustees Bylaws - 2004.

Stow-Munroe Falls Public Library

Manual of Library Policies

By-Laws

Board of Trustees

Redacted

BOARD OF TRUSTEES 2004

Michael Walsh, President

Rosemary Cannon, Vice-President

Ray Hall, Secretary Dr. Mari Halkovich Craig Mancuso

David R. Renninger

Puru Kanodia

Stow-Munroe Falls Public Library

Manual of Library Policies

BY-LAWS - BOARD OF TRUSTEES

ARTICLE 1: Name and LocationResolution No. 040928-7

The official name of the library shall be the "Stow-Munroe Falls Public Library".

Where and when appropriate in the publications of the library, it shall be indicated that the library district is the Stow-Munroe Falls City School District, serving the cities of Stow and Munroe Falls, Ohio.

(Refer to the provision of Chapter 3375 of the Laws of the State of Ohio.)

BY-LAWS - BOARD OF TRUSTEES

ARTICLE Il: Mission Statement and ObjectivesResolution No. 040928-7

The Mission of the Stow-Munroe Falls Public Library is to provide excellence in library service to all who seek access to information and recreational, educational and cultural materials of any format. It also aims to promote the well-being of the communities through programs and cooperative efforts with other community agencies, public and private.

The Stow-Munroe Falls Public Library will help create a community where ideas, culture and knowledge thrive by providing materials, equipment and services to all people.

The objectives of the library are to provide significant books and other printed or recorded materials; organize materials to facilitate their use; provide guidance and aid to people in their use of the library's resources; and promote through the facilities, the continued self-development of the public in the direction of cultural, creative, educational and recreational goals.

Stow-Munroe Falls Public LIbrary

Manual of Library Policies

BY-LAWS - BOARD OF TRUSTEES

ARTICLE 111: Policies and GuidelinesResolution No. 040928-7

Section 1. Policies

The Board of Trustees shall have all of the powers granted to it by law and shall, in open meeting, determine and establish, in accordance with law, the basic policies of the library with respect to (a) the appropriation and budgeting of funds; (b) the establishment and maintenance of the library and library services; (c) the acquisition, improvement, maintenance, insurance, use and disposition of properties; (d) the hiring, compensation and responsibilities of, and the personnel practices concerning libranans and other employees; (e) the selection, collection, lending and disposition of books and other library materials; and (f) the acceptance of gifts.

The policies so determined and established by the Board shall remain in effect until changed or rescinded by further action of the Board and shall be administered by the library staff. The Director and the Fiscal Officer shall cause a compilation of all operating policies established by the Board to be prepared and kept up-to-date and to be distributed to the members of the Board and to appropriate members of the library staff, and to be kept available to the public.

Section 2. Guidelines

Background

The Stow-Munroe Falls Public Library Board of Trustees is responsible to see that the library is operated in an efficient and productive manner. This operation is under the administrative guidance of the Director, who is hired by the Board. The Director interprets the policies of the Board to assure that the needs and expectations of the taxpayers, the patrons and the employees are being met in the best possible way. The Board should not become directly involved in the library's operations.

The Board expresses its views in the policies it adopts. A Board member should voice his or her opinion and views openly. Each member brings a different personal experience to the Board and each person's opinion should be expressed and listened to carefully before Board action is taken. Once the Board has adopted a policy officially, however, it is the responsibility of each Board member to accept and support that policy.

Statement of Responsibilities for Library Trustees

Trustees who accept appointment to the Stow-Munroe Falls Public Library Board of Trustees are expected to perform the duties and responsibilities of a trustee. These duties and responsibilities include preparing before and attending regularly scheduled board meetings, attending assigned committee meetings, offering opinions on issues before the Board, and otherwise meet the obligations set out in the Board of Trustees By-Laws.

Trustees must promote the highest level of library service while observing ethical standards.

A Trustee must disqualify himself or herself immediately from decision making on an issue whenever the appearance of a conflict of interest exists.

A Trustee must be prepared to support to the fullest the efforts of the librarians in resisting censorship of library materials by groups or individuals.

A Trustee must respect the confidential nature of library business while being aware of and in compliance with Ohio's freedom of information act.

BY-LAWS - BOARD OF TRUSTEES

ARTICLE IV: OfficersResolution No. 040928-7

• Election

At the regular meeting in December of each year, the Board shall select from its membership a President, a Vice President and a Secretary who shall serve for a term of one year commencing January l. A nominating committee consisting of three members shall be appointed by the President in October. The committee shall present a slate of officers at the December meeting. Additional nominations may be made from the floor. Voting for officers will take place by secret ballot, unless the Board proceeds by acclamation.

At the organizational meeting of the Board of Trustees conducted in January of each year, the Board shall elect and fix the compensation of a Fiscal Officer, who may be a member of the Board of Trustees and who shall serve for a term of one year. A Deputy Fiscal Officer, who may be a member of the Board of Trustees, shall also be elected to serve for one year. Each officer shall have the powers and duties prescribed by the Ohio Revised Code these by-laws or by special action of the Board to the extent that these by-laws or actions are consistent with the law of Ohio.

• Fiscal Officer

The Fiscal Officer shall be the treasurer of the library funds. Before assuming the duties, a bond shall be executed in the amount and with a surety to be approved by the Board, payable to the Board and conditioned for the faithful performance of the official duties required by the Fiscal Officer. All monies received by the Fiscal Officer for library purposes shall be immediately placed in a depository designated by the Board. The Fiscal Officer shall keep an account of the funds credited to the Board upon such forms as are prescribed and approved by the Ohio Bureau of Inspection and Supervision of Public Offices and shall render a statement to the Board monthly showing the revenues and receipts from whatever sources derived, the disbursements and the purposes of such disbursement, and the assets and liabilities of the Board, and the relation ofthe several items of the foregoing to the budget. At the end of each fiscal year, the Fiscal Officer shall submit to the Board a complete financial statement showing the receipts and expenditures in detail for the entire fiscal year. The Fiscal Officer shall be responsible for the safekeeping and preservation of the minutes and official records ofthe Board. The Fiscal Officer shall attend all regular Board meetings. The Board shall evaluate the Fiscal Officer's job performance on an annual basis.

In the absence or unavailability of the Fiscal Officer, the Deputy Fiscal Officer shall act for and perform the functions of the Fiscal Officer, for which duties the Deputy Fiscal Officer shall execute a bond in an amount and with a surety in the same amount as that required of the Fiscal Officer.

Stow-Munroe Falls Public LIbrary

Manual of Library Policies

By-Laws - Board of Trustees

ARTICLE IV: Officers (continued)Resolution No. 040928-7

• President

The President shall preside at all meetings of the Board, shall in consultation with the Director and the Fiscal Officer, determine the agenda for each meeting and shall, with the consent of the Board, determine the order of business thereof. The President shall sign, with the Fiscal Officer, the minutes of each meeting of the Board. The President shall serve as an ex-officio member of all committees of the Board of which the President is not already a voting member. The President shall execute on behalf of the Board and when approved by it all such instruments of conveyance, assignment, transfer, contract, indebtedness or lease as, in order to be effective, must be executed by an officer or member of the Board other than or in addition to the Fiscal Officer, and all written reports, applications and statements which law or governmental regulations require to be executed and filed on behalf of the Board by an officer or member of the Board other than or in addition to the Fiscal Officer or Director.

The President and/or the Director of the Library shall be the authorized spokesperson(s) for dissemination of information on behalf of the Board and the Library. The President may designate another Board member to serve as an authorized spokesperson when circumstances warrant.

• Vice President

In the absence or unavailability of the President or declination to act, the Vice President shall have all of the powers and duties of the President, except as otherwise provided by law.

• Secretary

The Secretary shall prepare the minutes of the meetings of Board and certificates evidencing resolutions or actions of the Board and, when required, shall attest to the signatures and authority of the President, Vice President, Fiscal Officer or Director and co-sign instruments and writings executed by all of them. The Board may appoint a staff member to complete one or another of these duties, but the ultimate responsibility for their maintenance still rests with the secretary.

By-Laws - Board of Trustees

ARTICLE V: CommitteesResolution No. 071217-12

Standing and Special Committees

The standing committees of the Board shall be (a) Finance; (b) Human Resources; (c) Building and Grounds; (d) Legislation and Rules; (e) Long-Range Planning and (O Technology. There shall be in addition such special committees as the Board shall from time to time determine to be advisable. The chair of each standing committee shall be a member of the Board appointed by the President with the consent ofthe Board. At least one additional member of the Board shall be appointed to each standing committee by the President with the consent of the Board. Each standing committee shall have such other members, if any, as the Board shall from time to time determine. The Library Director or the Director's designee shall be an ex officio member of all standing committees of the Board. The President of the Board shall be an ex officio member of all committees of the Board.

Except by the express approval or action of the Board, no committee shall have authority to make any decision upon any matter, business or policy, within the power or responsibility of the Board itself Any report or recommendation of a committee to the Board shall be deemed advisory only, and no member of the Board shall be bound or controlled by any action, report or recommendation of a committee.

• Finance Committee

The Finance Committee, after consultation with the Fiscal Officer and Director and the appropriate public officials of the school district, the county and the local municipalities, shall advise the Board on all matters relating to the library's budget, appropriations, funds, investments, finances, receipts and disbursements.

• 1--luman Resources Committee

The Human Resources Committee shall be an advisor to the Board and the Director on all library policies relating to personnel practices.

• Building and Grounds Committee

The Building and Grounds Committee, in consultation with the Director, shall keep informed and make recommendations to the Board concerning the condition, maintenance and improvement of all library buildings, grounds, fumiture, fixtures and equipment.

BY-LAWS - BOARD OF TRUSTEES

ARTICLE V: Committees (continued)071217-12

• Legislation and Rules Committee

The Legislation and Rules Committee, in consultation, with the Director and the Fiscal Officer, shall make recommendations to the Board regarding the internal operation of the library: serve in a liaison capacity between the library and other governmental entities; foster relations with the public; and review library by-laws on a regular basis.

• Long-Range Planning

The Long-Range Planning Committee, in consultation with the Director, shall determine the role of the Library in the community; evaluate current library services and resources; assess community needs; set goals, objectives and priorities for the library to meet community needs; develop and implement strategies to meet library goals and objectives; monitor and evaluate the progress toward the library's goals and objectives.

• Technology

The Technology Committee, in consultation with the Director, shall keep informed and make recommendations to the Board concerning the condition, maintenance and replacement of all technology equipment, including staff and patron computers, peripherals, and software.

• Funding Initiatives Committee

The Funding Initiatives Committee serves as a liaison between the Board and the community, including the Friends of the Stow-Munroe Falls Public Library and the Stow-Munroe Falls Library Foundation. The Committee will work with the Director and library staff to identify funding opportunities available to the Library and with community members to identify ways in which they can support the Library and its mission.

• Records Commission

The Library Records Commission Committee comprised of the members and Fiscal Officer of the board of trustees per Ohio Revised Code 149 411. The commission shall meet at least once every twelve months and shall be responsible for overseeing the library's compliance with the Ohio Records Law as defined in Chapter 149 of the Ohio Revised Code.

BY-LAWS - BOARD OF TRUSTEES

ARTICLES VI: DirectorResolution No. 040928-7

The Board shall appoint and fix the compensation of the Director, who shall be the chief administrator and the librarian of the library. The Director shall have full charge of the administration and operations of the library in accordance with the objectives and policies adopted by the Board and under the direction and review of the Board. The Director shall be held responsible for the care of all buildings and equipment; for relations with the public; for the employment and direction of the library staff; for the selection, acquisition and disposition of print and non-print materials within the annual appropriations adopted by the Board and subject to the general policies adopted by the Board. The Director shall keep the Board informed as to the program needs, plant needs, desirable expenditures of library funds and any special achievements or problems requiring action by or approval of the Board. The Director shall present at each meeting a report concerning the work of the library and submit for consideration with recommendations all matters requiring action by the Board, and, to that end, shall consult with the President and the Fiscal Officer as to the agenda for each meeting of the Board. The Director shall attend all Board meetings.

The Board of Trustees shall evaluate the job performance of the Director on an annual basis.

• Time and Notice
  • The regular meetings of the Board shall be held each month. The date and hour are to be set by the Board at its annual meeting.
  • The Board shall comply with Section 121.22, as amended, of the Ohio Revised Code (commonly known as the "Sunshine Law") in providing adequate public notice of all Board meetings to interested parties.
• Executive Session

The Board may hold an executive session only after a majority to a quorum of the Board determines, by a roll call vote, to hold such a session and only at a regular or special meeting. The purpose(s) for holding such an executive session shall be as specified in Section 121.22 (f and g), as amended, of the Ohio Revised Code, and the purpose(s) shall be included in the motion to hold the session.

• Committee Meetings

If and whenever a meeting shall be called of a committee, the meeting shall be open to the public in accordance with Section 121.22 of the Ohio Revised Code, and notice of the time, place and purpose of the meeting shall be posted and given as in the case of a special meeting of the Board.

• Certification

Any notification provided herein to be given by the Director or a Trustee may be given by any person acting in behalf of or under the authority of the Fiscal Officer.

The Fiscal Officer shall maintain a record of the date and manner, and time, if pertinent under these bylaws, of all notices and notifications given or attempted to be given under these by-laws, and of those persons or entities to whom such notifications were given or unsuccessfully attempted to be given, and copies of proofs of notification or notices published thereunder.

• Place

All meetings of the Board shall be held in the Library unless another meeting place shall be fixed for a particular meeting by agreement of the Board.

(continued)

• Quorum
  • quorum for transaction of business at any meeting shall consist of four members of the Board present in person. In the absence of a quorum, those present may recess the meeting without notice, other than announcement at the meeting, until a quorum is present.
• Special Meetings

Special meetings may be called by the President, or at the request of three Board members, for the transaction of business as stated in the call for the meeting.

The business conducted at any special meeting of the Board shall be limited to the purpose stated in the written notice of such meeting.

• Order of Business

The order of business of each meeting of the Board shall be determined by the presiding officer consistently with any expressed desires of a majority of the members of the Board present at the meeting.

• Monthly Reports

No more than two weeks before each regular meeting of the Board, the Fiscal Officer shall mail or make available for pick-up in the Library if the Board member agrees to each member of the Board, at the address designated by the member, the following reports in such fom as the Board shall request or the laws of Ohio shall require: Agenda; Minutes of the previous meeting; Financial Report; Librarian's Statistical Report.

• copy of the Financial Report is included in the reports that shall be submitted to the Board at the next regular meeting and shall be appended by the Secretary to the minutes of that meeting. At that meeting, the President shall inquire of the members present whether there are any questions or objections to the reports as so mailed or to the payments or actions therein reported.

If no correction, amendment or addition to a report is made at the meeting and if no objection to the report is made by a member present at the meeting or is reported to the meeting as having been made by a member absent from the meeting, the reports and the payments and actions therein reported shall be considered as approved by each of the members present without motion, resolution or roll call thereof; and the Secretary shall so indicate in the minutes of the meeting.

(continued)

• Monthly Reports (continued)

Any member not present at the meeting when a report is considered may at the first regular meeting at which the member is thereafter present voice any objection the member may have to any such report or to a payment or action repotted therein and have the member's objection entered in the minutes of the meeting, but such objection shall not invalidate or otherwise affect the previous approval of such report, payment and action, unless by motion, resolution and roll call the Board shall otherwise decide. Any report to which an addition, amendment, correction or objection is made at the meeting to which it is submitted shall be approved only by motion or resolution and vote of the Board.

• Voting

Except when a larger vote is required by law, all actions of the Board shall require the affirmative vote of a majority of the full membership of the Board.

When a motion is made and seconded to adopt a resolution authorizing the purchase or sale of real or personal property; or the appointment of a Director; or the employment of personnel; or the payment of any debt or claim; or the contracting or incurrence of any obligation; or the payment of money; or the transfer of property; or the adoption of the annual budget or appropriation; or upon the request of any member of the Board, the Fiscal Officer of the Board shall call the roll of the members of the Board and enter into the minutes of the meeting the names of those voting "aye" and the names of those voting "nay".

K Rules of Order

Where not otherwise governed by law or by these By-Laws, the proceedings of the meetings of the Board shall be in accordance with "Roberts Rules of Order" as currently revised and published at the time of the meeting.

L. Records of the Library — Public Information

It shall be the policy of the Board to release for public information and place copies at the Information Desk of the library the official minutes and financial reports after approval by the Board.

All documents which are public record shall be available for review and inspection by any person upon reasonable request to the Director or Fiscal Officer.

Copies of the policies of the Board and of the adopted job specifications and job classifications of the library staff, and the current staff salary schedule, shall be available to the public and the staff

The annual report of the Director shall be catalogued and made a part of the library's reference collection.

LBRARY

BY-LAWS - BOARD OF TRUSTEES

ARTICLE Vll: Meetings (continued)Resolution No. 060822-10

M. Guidelines for Speakers

Comments from the Audience, gives citizens an opportunity to bring their concerns before the StowMunroe Falls Public Library Board of Trustees. All comments should be directed to the Board. Individuals presenting concerns and/or questions to the Board may not receive complete answers that same evening. The Board will study and consider your concern and will either have a Board member or the Director contact you as soon as the information you require is available.

When you address the Board, please state your name and address and identify the organization, if any, you represent. There is a five (5) minute limit on comments.

Any person, while being heard at a Stow-Munroe Falls Public Library Board of Trustees meeting, may be called to order by the Board President, or any Board member, for failure to be relevant to the business of the Board for vulgarity or personal attacks of persons or institutions.

Library

Manual of Library Policies

By-Laws - Board of Trustees

ARTICLE Vlll: AmendmentsResolution No. 040928-7

These By-Laws may be amended at any meeting by the affirmative vote of a majority of the full membership of the Board of Trustees, provided that notice of the proposed amendments shall have been given with notice of the meeting.

AYES: Mancuso, Hegner, Jundi, Wyckoff, Daniel, Shubert, Bedell

NAYS:

Motion carried.

Motion No. 260518-10 That the Board of Trustees Adopt the By-laws - 2026

Ms. Daniel moved that the Board adopt the motion.

RESOLVED: That the Board of Trustees approves the Stow-Munroe Falls Public Library Board of Trustees By-laws - 2026.

By-Laws

Board of Trustees

Stow-Munroe Falls Public Library

ARTICLE I: Name and Location

The official name of the Library shall be the “Stow-Munroe Falls Public Library”. Where and when appropriate in the publications of the Library, it shall be indicated that the Library district is the Stow-Munroe Falls City School District, serving the cities of Stow and Munroe Falls, Ohio.

The main library shall be located at 3512 Darrow Road in the city of Stow, Ohio 44224.

ARTICLE II: Objectives

The mission of the Stow-Munroe Falls Public Library is to provide the community with resources and opportunities for life-long learning that support intellectual freedom, curiosity, and creativity.

The library is committed to diversity, equity, accessibility, and inclusion.

The Stow-Munroe Falls Public Library welcomes and values all people, striving to provide an inclusive environment for patrons and staff. SMFPL is responsive to the needs of the community, and seeks to dismantle barriers, while providing equitable access and services to all people, regardless of race, ethnicity, age, gender identity, religion, sexual orientation, ability, or economic status.

The library extends its services to all residents of the state of Ohio on equal terms.

ARTICLE III: Membership

The seven (7) members of the Board of Trustees, by law, are appointed by the Stow-Munroe Falls City School Board of Education. Trustees of school district public libraries shall serve four-year terms.

A. Election of Board Officers

The officers of the Board of Trustees shall be President, Vice President and Secretary selected from the membership of the Board. A nominating committee consisting of three members shall be appointed by the President in October. The committee shall present a slate of officers at the December meeting. Additional nominations may be made from the floor.

At the regular meeting in December of each year, the Board shall select from its membership a President, a Vice President and a Secretary who shall serve for a term of one year commencing January 1. Voting for officers will take place by secret ballot, unless the Board proceeds by acclamation.

The office of President, Vice President and Secretary shall be rotated among the Board members, limited to no more than two consecutive 1 (one) year terms unless there are extenuating circumstances.

B. President, Vice President and Secretary

President

The President shall:

• preside at meetings of the Board
• appoint all committees
• execute all documents authorized by the Board
• serve as an ex-officio voting member of all committees
• serve as liaison between the Board and Library administration

Vice President

• The Vice President shall perform the duties of the President in the President’s absence.

Secretary

• The Secretary shall ensure that accurate records of Board proceedings are maintained and perform other duties assigned by the Board.

Article IV – Conduct of Trustees

• Best Interest

Each Trustee shall represent the best interests of the Library. Trustees, in their fiduciary capacity, shall promote the highest level of Library service while observing ethical standards. Trustees shall avoid situations in which personal interests might be served or financial benefits gained at the expense of the Library. It is incumbent upon each Trustee to disqualify himself or herself immediately whenever the appearance of a conflict of interest exists. Trustees must distinguish clearly in their actions and statements between their personal and political philosophies and attitudes and those of the Library. A Trustee must keep confidential information confidential. Trustees must be prepared to support to the fullest the efforts of librarians in resisting censorship of library materials by groups or individuals. A Trustee shall perform the duties of a Trustee in good faith, in a manner the Trustee reasonably believes to be in or not opposed to the best interests of the Library, and with the care that an ordinarily prudent person in a like position would use under similar circumstances.

• Conflict of Interest

Trustees must avoid situations in which their personal interests’ conflict with the needs of the Library, particularly with respect to decisions involving financial transactions entered into by the Library. Trustees shall avoid any situation in which there may be an appearance of a conflict of interest, and which might result in injury to the standing of the Board or Library in the eyes of the community. A conflict of interest shall be defined as any situation in which the personal interests of a Trustee might be served or the financial benefit gained at the expense of Library users or at the expense of the Library. A direct conflict exists whenever there is a proposed transaction or arrangement in which a Trustee has any actual or potential involvement, interest, relationship or gain. An indirect conflict exists in the following situations: when any party involved in a transaction with the Library is an entity in which the Trustee has a material ownership (i.e., no more than 5% equity interest) or financial interest; or if a Trustee has a business affiliation or family relationship with a party involved in a transaction with the Library. Should any Trustee perceive a direct or indirect conflict of interest, it must be brought to the attention of the Board immediately, and the Board shall examine the nature and extent of the potential conflict.

Under no circumstances shall any Trustee participate in any decision in which the Trustee has a direct or indirect conflict of interest. Any resolution shall hold the Library’s interest paramount and shall maintain the highest level of integrity. The foregoing is intended to supplement but not replace any applicable federal or state laws governing conflicts of interest applicable to nonprofit and tax-exempt entities.

• Ethics Statement

Should any Trustee perceive a direct or indirect conflict of interest, it must be brought to the attention of the Board immediately, and the Board shall examine the nature and extent of the potential conflict. If the Board determines that the extent of a Trustee's conflict of interest warrants disqualification from office, the Board may remove a Trustee from office by an affirmative vote of a quorum.

All Trustees of the Board are required to sign annually a copy of an ethics statement. The ethics statement shall conform substantially to the version set forth in Appendix A, and the Board may amend specific provisions as it deems necessary.

The ethics statement signed by each member of the Board of Trustees shall be maintained by the Fiscal Officer.

ARTICLE V – Responsibilities of the Board

Trustees who accept appointment to the Stow-Munroe Falls Public Library Board of Trustees are expected to perform the duties and responsibilities of a trustee. These duties and responsibilities include preparing before and attending regularly scheduled board meetings, attending assigned committee meetings, offering opinions on issues before the Board, and otherwise meet the obligations set out in the Board of Trustees By-Laws.

• Policies

The Board of Trustees shall have all of the powers granted to it by law and shall, in open meeting, determine and establish, in accordance with law, the basic policies of the Library with respect to (a) the appropriation and budgeting of funds; (b) the establishment and maintenance of the Library and Library services; (c) the acquisition, improvement, maintenance, insurance, use and disposition of properties; (d) the hiring, compensation and oversight of the Director and Fiscal Officer; (e) the selection, collection, lending and disposition of books and other Library materials; and (f) the acceptance of gifts.

The policies so determined and established by the Board shall remain in effect until changed or rescinded by further action of the Board and shall be administered by the Library staff. The Director and the Fiscal Officer shall keep a compilation of all operating policies established by the Board to be prepared and kept up-to-date and to be distributed to the members of the Board and to appropriate members of the Library staff, and to be kept available to the public.

• Director

The Board of Trustees shall select and employ a qualified Director of the Library who shall serve as executive and administrative officer of the Library and be directly responsible to the Board.

The Director shall:

• Develop, coordinate, and deliver quality library services to the community
• Supervise the employment and direction of the Library staff
• Manage the Library building, facilities and equipment
• Administer the policies adopted by the Board
• Present reports to the Board on Library activities monthly
• Develop, with the assistance of the Fiscal Officer and Finance Committee, an annual Budget pursuant to which operations will be managed
• Manage the Library’s public relations activities
• Direct the selection, acquisition and disposition of books and non-book materials within the annual appropriations adopted by the Board
• Work collaboratively with the Fiscal Officer to support the daily financial and administrative operations of the Library

An Interim Library Director may be appointed by the board in cases where a vacancy occurs.

• Fiscal Officer

The Board of Trustees shall select and employ a Fiscal Officer who shall serve as the financial administrator of the Library and be directly responsible to the Board.

The Fiscal Officer shall:

• Manage the financial affairs of the Library
• Maintain financial records
• Ensure all financial accounting operations comply with State, Federal, and Local laws
• Present timely and accurate reports to the Board on Library financial activities
• Participate in long-range planning for the Library
• Perform duties required by Ohio law and Board policy
• Work collaboratively with the Director to support the daily financial and administrative operations of the Library

An Interim Fiscal Officer may be appointed by the board in cases where a vacancy occurs.

A Deputy Fiscal Officer, who may be a member of the Board of Trustees, may be appointed to serve for one year to assist in carrying out statutory fiscal responsibilities.

ARTICLE VI: Committees

The President may appoint standing or special committees as necessary to assist the Board in carrying out its responsibilities. Committees shall report recommendations to the Board for consideration.

Standing Committees:

• Finance Committee
• Human Resource Committee
• Operations Committee

Special committees for the study and investigation of special problems may be appointed by the President, to serve until the completion of the work for which they are appointed. Non-library board members may also be asked to serve on special committees as appropriate.

Foundation Liaison

In January, the board shall appoint one member to serve a two-year term as a board representative on the Stow-Munroe Falls Public Library Foundation Board.

ARTICLE VII: Meetings

• Time and Notice

  • The regular meetings of the Board shall be held each month. The date and hour are to be set by the Board at its annual meeting.
  • The Board shall comply with Section 121.22, as amended, of the Ohio Revised Code (commonly known as the “Sunshine Law”) in providing adequate public notice of all Board meetings to interested parties.

• Executive Session

The Board may hold an executive session only after a majority to a quorum of the Board determines, by a roll call vote, to hold such a session and only at a regular or special meeting. The purpose(s) for holding such an executive session shall be as specified in Section 121.22 (f and g), as amended, of the Ohio Revised Code, and the purpose(s) shall be included in the motion to hold the session.

• Virtual Meetings

Trustees may participate in meetings remotely only in accordance with the Board’s adopted Virtual Meetings Policy. All procedures governing remote attendance, technological requirements, voting procedures, and limitations on virtual participation shall be governed by that policy.

• Committee Meetings

If and whenever a meeting shall be called of a committee, the meeting shall be open to the public in accordance with Section 121.22 of the Ohio Revised Code, and notice of the time, place and purpose of the meeting shall be posted and given as in the case of a special meeting of the Board.

• Place

All meetings of the Board shall be held at the Library unless another meeting place shall be fixed for a particular meeting by agreement of the Board.

• Quorum

A quorum for transaction of business at any meeting shall consist of four members of the Board present in person. In the absence of a quorum, those present may recess the meeting without notice, other than announcement at the meeting, until a quorum is present.

• Special Meetings

Special meetings may be called by the President, or at the request of three Board members, for the transaction of business as stated in the call for the meeting.

The business conducted at any special meeting of the Board shall be limited to the purpose stated in the written notice of such meeting.

• Rules of Order

Where not otherwise governed by law or by these By-Laws, the proceedings of the meetings of the Board shall be in accordance with “Roberts Rules of Order” as currently revised and published at the time of the meeting.

• Records of the Library – Public Information

All documents which are public record shall be available for review and inspection by any person upon reasonable request to the Director or Fiscal Officer provided viewing these records does not infringe on privacy rights of individuals.

• Review of Records

The Board shall meet at least once every twelve months to oversee the Library’s compliance with the Ohio Records Law per Ohio Revised Code 149.411.

• Public Comment

Public comments should be directed to the Board. Individuals presenting concerns and/or questions to the Board may not receive complete answers that same evening. The Board will study and consider your concern and will either have a Board member or the Director contact you as soon as the information you require is available.

When you address the Board, please state your name or organization, if any, you represent. There is a five (5) minute limit on comments.

Any person, while being heard at a Stow-Munroe Falls Public Library Board of Trustees meeting, may be called to order by the Board President, or any Board member, for failure to be relevant to the business of the Board for vulgarity or personal attacks of persons or institutions.

ARTICLE VIII – Indemnification

In accordance with Ohio Revised Code Section 1702.12(E), the Library shall indemnify, defend and hold harmless any Trustee, officer, the Executive Director, Library employee or agent, past or present, who is a party to any legal action resulting from any act authorized by the Board or arising out of or related to serving in such capacity. No indemnification shall be made with respect to any claim, issue or matter for which that person shall have been finally adjudged to be liable for gross negligence or intentional misconduct in the performance of his or her duty to the Library, unless the Board deems indemnification appropriate, in view of all the circumstances. Anything to the contrary notwithstanding, the Library shall not indemnify any Trustee, officer, the Executive Director, Library employee or agent if such indemnification shall constitute a violation of any of the provisions of the Internal Revenue Code of 1986 applicable to an organization described in Section 501(c)(3) of said Code or the corresponding provisions of any applicable future United States Internal Revenue law.

Article IX – Insurance

The Library is hereby authorized to purchase and maintain insurance for or on behalf of any person who is or was a trustee, officer, employee, agent or volunteer of the library against any liability asserted against the person and incurred by the person in any such capacity, or arising out of the person’s status as such, whether or not the corporation would have the power to indemnify the person against liability under Ohio Revised Code 1702.12(E)(7), and as amended.

ARTICLE X: Amendments

These By-Laws may be amended at any meeting by the affirmative vote of a majority of the full membership of the Board of Trustees, provided that notice of the proposed amendments shall have been given with notice of the meeting.

The Board shall periodically review these By-laws to ensure alignment with current law and governance practices.

The By-laws of the Stow Munroe Falls Public Library Board of Trustees approved during a regular meeting held on May 18, 2026.

AYES: Bedell, Hegner, Jundi, Wyckoff, Daniel, Shubert, Mancuso

NAYS:

Motion carried.

Long Range Planning

Mr. Shubert stated the committee has not met and had nothing to report.

Records Commission

This committee did not meet, because it meets annually in the fall.

New Business

Motion No. 260518-11 That the Board of Trustees Cancel the July Regular Board Meeting

Shubert moved; Mancuso seconded;

RESOLVED:That the Board of Trustees cancel the July Regular Board Meeting

AYES: Bedell, Hegner, Jundi, Wyckoff, Daniel, Shubert, Mancuso

NAYS:

Motion carried.

Executive Session

Motion No. 260518-12 That the Board of Trustees Adjourn to Executive Session

Daniel moved; Jundi seconded;

RESOLVED:That the Board of Trustees moves to adjourn into executive session to discuss the search for a director at 7:35 PM.

AYES: Bedell, Hegner, Jundi, Wyckoff, Daniel, Shubert, Mancuso

NAYS:

Motion carried.

Motion No. 260518-13 That the Board of Trustees Adjourn to Regular Board Meeting

Hegner moved, Mancuso seconded;

RESOLVED:That the Board of Trustees moves to adjourn to the regular meeting at 7:55 PM.

AYES: Mancuso, Hegner, Jundi, Wyckoff, Daniel, Shubert, Bedell

NAYS:

Motion carried.

Adjournment

Motion No. 260518-14 Adjournment

Shubert moved; Bedell seconded to adjourn the meeting at 7:56 pm.

All were in favor. Motion carried.

Board Secretary ________________________________________

Board President ___________________________________________

Kristin Casale

Interim Library Director