April 20, 2026 Regular Board Meeting

Motion No. 260420-1 Approve March 16, 2026 Regular Minutes

Mancuso moved, Subert seconded:

RESOLVED: That the Board Minutes of the March 16, 2026 regular meeting be accepted and approved.

The roll being called on its adoption, the vote resulted as follows:

AYES: Daniel, Hegner, Jundi, Wyckoff, Mancuso, Shubert, Bedell

NAYS:

Motion carried.

Finance

Executive Session

Interim Director's Report

A. Bylaws

Ms. Daniel submitted a draft of updated bylaws for the Board to review. They will discuss them again in future.

B. Audit

Mr. Bedell stated the library audit is due July 30, per information from Mr. Gemmell.

D. OLC Trustees Dinner May 7

Ms. Casale stated the OLC Trustee Dinner is May 7 in Independence at 6 PM.

Buildings and Grounds

Ms. Hegner stated the committee has not met and has nothing to report.

Finance

Mr. Bedell reported that Finance met April 20, reviewed the reports and went over the budget.

Funding Initiatives

Ms. Wyckoff said the committee has not met, and she had nothing to report.

Human Resources

The Board discussed a motion to amend the Head of Library Systems Administrator job description, which they tabled to discuss further.

Position Summary

Under general direction, the Head of Library Systems and Facilities maintains the automation system for the library and trains staff and patrons in the use of computer hardware, online systems, and software applications. This position ensures the efficient operation of physical facilities and supervises the library Maintenance staff.

Duties and Responsibilities

This list is illustrative, but not exhaustive for this position.

• Analyzes procedures that benefit from automation
• Answers employee and patron questions regarding the automation system
• Attends administrative staff meetings
• Coordinates the planning, development, implementation, and evaluation of the library's automation system, including software, hardware, computer network, phone system, and fax
• Evaluates technology to determine the need for upgrades and new product installation
• Keeps Director informed of automation needs and concerns
• Maintains systems files
• Modifies database records, as required
• Perform critical infrastructure back-ups on and off site
• Performs database back-ups on and off site
• Perform database queries to develop reports
• Prepares departmental records and reports
• Prepares operating instructions and procedures for staff and patrons
• Purchases and installs hardware, software & networking
• Responsible for continuous professional development through attendance at meetings, conferences, in-service training sessions and committee assignments
• Serves as database administrator
• Troubleshoots system and operational problems, including hardware, software & networking
• Monitors and maintains security system
• Performs additional duties as assigned

Managerial Duties

• Assists in the interview and selection of employees, trains, and monitors the work of employees and ensures understanding of policies and procedures
• Conducts departmental staff meetings
• Determines necessary staffing and recommends staffing levels to the Director
• Develops and implements new services
• Ensures effective communication of information to all employees
• Evaluates employee performance and maintains proper records
• Oversees and recommends purchase of supplies and equipment for the department
• Participates in long-range planning for the department
• Prepares departmental records and reports
• Prepares staff schedules, reviews employee time sheets and approves leave requests
• Serves as representative of the library in the local and the library communities
• Supervises the Maintenance staff (one full-time person and one part-time person)
• Oversees the process of preparing facilities for changing weather conditions, as needed
• Reviews and approves the proper maintenance and repair of mechanical, electrical, and plumbing systems.
• Maintain compliance with OSHA regulations, providing training and guidance as needed

Qualifications

Education and Experience

• Bachelor of Science degree in Computer Science or related field
• Minimum of three (3) years' experience

Knowledge, Skills, Abilities

• Ability to be discreet with personal information
• Ability to plan, assign, and/or supervise the work of others
• Communicate effectively in written and oral form
• Computer literacy: Program (PHP, PowerShell, JavaScript. HTML and any language as they become relevant)
• Ability to identify and troubleshoot facilities related issues
• Knowledge of OSHA, ADA and other relevant local, state and federal rules and regulations related to facilities, maintenance, access and safety
• Develop and maintain effective working relationships with Supervisors and co-workers
• Interact and communicate appropriately with patrons and staff
• Operate independently with minimal supervision and frequent new and varied work situations
• Organize, prioritize, and coordinate multiple tasks
• Interpret and apply library's regulations, policies, and procedures
• Organizes and prioritizes multiple tasks
• Present a positive, professional image

Working Conditions and Physical Requirement

• This job operates in a professional environment with exposure to central climate control, overhead lighting, and low- to- moderate noise levels. The environment involves everyday risks or discomforts that require normal safety precautions typical of offices, which include the need for general safe workplace practice with office equipment, avoidance of trips and falls, and observance of fire regulations. Employees are occasionally exposed to minor cuts and other injuries.
• While performing the duties of this job, the employee regularly interacts with the public. The employee is required to speak and hear, sit for extended periods of time, stand, walk, bend, stoop, use hands and fingers to perform repetitive motions, climb ladders to reach high shelves, squat to reach low shelves, reach for materials at various angles and locations, and to lift, push, or pull objects weighing up to 25 pounds. It requires the ability to use standard office equipment including computers.
• Some travel by personal automobile for off-site meetings in various settings may occur. Occasional overnight travel may be required.
• Working hours vary based on community service event schedules and when the Library is open to the public. May include evenings and weekends.

Legislation/Rules

Ms. Daniel reiterated that the Board review the draft of bylaws.

Long Range Planning

Mr. Shubert stated the committee has not met and had nothing to report.

Records Commission

This committee did not meet, because it meets annually in the fall.

Motion No. 260420-7 Adjournment

Shubert moved; Jundi seconded to adjourn the meeting at 8:31 pm.

All were in favor. Motion carried.