STOW-MUNROE FALLS PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR BOARD MEETING
Monday February 16, 2026
The meeting was called to order at 6:45 PM by President Wyckoff
PRESENT
Carla Wyckoff, President; Tom Shubert, Vice-President; Emily Hegner, Secretary, Craig Mancuso, Angela Daniel, Michael Jundi
ABSENT
Richard Bedell
OTHERS PRESENT
Kristin Casale, Interim Director; Kevin Gemmell, Interim Fiscal Officer
PUBLIC
ACTION ITEMS
MOTION NO. 260216-1 APPROVE JANUARY 19, 2026 ORGANIZATIONAL MINUTES
Shubert moved, Mancuso seconded:
RESOLVED: That the Board Minutes of the January 19, 2026 organizational meeting be accepted and approved.
The roll being called on its adoption, the vote resulted as follows:
AYES: Daniel, Hegner, Jundi, Wyckoff, Mancuso, Shubert
NAYS:
Motion carried.
MOTION NO. 260216-2 APPROVE JANUARY 19, 2026 REGULAR MINUTES
Mancuso moved, Shubert seconded:
RESOLVED: That the Board Minutes of January 19, 2026 regular meeting be accepted and approved.
The roll being called on its adoption, the vote resulted as follows:
AYES: Daniel, Hegner, Jundi, Wyckoff, Mancuso, Shubert
NAYS:
Motion carried.
FINANCE
There was a discussion about the February 2026 treasurer’s report. The Board did not take a vote due to technical difficulties with completing the report.
No motion was carried.
| MTD Bank Report for Year 2025 Month 12 - STOW MUNROE FALLS PUB LIB | |||||||
|---|---|---|---|---|---|---|---|
| Bank | Description | Beg Mo Bal | Deposits | Withdrawals | Trans In | Trans Out | Balance |
| 0001 | MAIN CHECKING ACCOUNT | 599,314.02 | 9,299.88 | 287,895.41 | 0.00 | 0.00 | 320,718.49 |
| 0002 | PAYROLL CHECKING ACCOUNT | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| 0004 | BUILDING PROJECT CHECKING ACCT | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| 0009 | IMPREST FUNDS | 300.00 | 0.00 | 0.00 | 0.00 | 0.00 | 300.00 |
| 0020 | CERTIFICATES OF DEPOSIT | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| 0021 | STAR OHIO - INVESTMENTS | 1,678,502.64 | 0.00 | 0.00 | 0.00 | 0.00 | 1,678,502.64 |
| 0024 | STAR OHIO BLDG - INVESTMENTS | 94,537.45 | 0.00 | 0.00 | 0.00 | 0.00 | 94,537.45 |
| 0029 | STAR PLUS OHIO - INVESTMENTS | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| 0030 | US BANK - REDTREE INVESTMENTS | 743,073.37 | 0.00 | 0.00 | 0.00 | 0.00 | 743,073.37 |
| 0206 | US BANK - FROEBE ENDOWMENT | 512,599.00 | 0.00 | 0.00 | 0.00 | 0.00 | 512,599.00 |
| 10 Banks | Totals | 3,628,326.48 | 9,299.88 | 287,895.41 | 0.00 | 0.00 | 3,349,730.95 |
MOTION NO. 260216-3 APPOINTMENT OF DEPUTY FISCAL OFFICER
Mancuso moved, Shubert seconded:
RESOLVED: That the Library Board of Trustees appoints Richard Bedell as Deputy Fiscal Officer of Stow-Munroe Falls Public Library for the year 2026.
AYES: Daniel, Hegner, Mancuso, Jundi, Wyckoff, Shubert
NAYS:
Motion carried.
PROGRAM
INTERIM DIRECTOR’S REPORT
MOTION NO. 260216-4 ACCEPTS DIRECTOR’S REPORT
Shubert moved, Hegner seconded.
RESOLVED: That the Library Board of Trustees accepts the written January 2026 Director’s report.
The roll being called on its adoption, the vote resulted as follows:
AYES: Daniel, Hegner, Mancuso, Jundi, Bedell, Wyckoff, Shubert
NAYS:
Motion carried.
DISCUSSION ITEMS
A - Bylaws
Ms. Daniel stated she wants the Board to update its bylaws in 2026, with more discussion to follow later.
B – School Board Request
The Board discussed a request from the School Board.
C. Legislative Day
Ms. Casale and Ms. Wyckoff stated that Library Legislative Day, sponsored by the Ohio Library Council will be March 18, 2026, when Ohio libraries will visit their representatives at the Ohio State House. Ms. Casale, Ms. Wyckoff and another library staff member will attend.
D. Update on the Hinkle and Audit
Mr. Gemmell updated the Board on the progress of the Hinkle and the audit.
E. 125 Tax Issue
The Board discussed the 125 tax issue.
BOARD COMMITTEES
Buildings and Grounds and Technology
Ms. Hegner had nothing to report.
Finance
Mr. Bedell was absent, so there was nothing to report.
Funding Initiatives
Ms. Wyckoff said she wants this committee to meet in the coming months with the presidents of the foundation and the friends.
Human Resources
MOTION NO. 260216-5 RESCINDS THE SUPPLEMENTAL LEAVE BANK
SUPPLEMENTAL LEAVE BANK
Mancuso brought the following resolution:
RESOLVED: That Board of Trustees rescinds the current employee supplemental leave bank until a replacement or alternative can be determined.
The purpose of the supplemental leave bank is to provide added financial assistance to staff members who personally or within the definition of immediate family in the Family Medical Leave Act policy, have experienced a long-term illness (excluding parental leave), which has caused them to exhaust all leave. This process will afford coverage for additional leave.
Procedure:
Who is eligible: Any staff member who has been employed for more than one calendar year and receives both sick leave and vacation leave under the current policy.
Terms of eligibility to receive supplemental leave:
Staff member must be currently accruing sick leave and vacation under our existing policy.Staff member must have exhausted all sick leave due to an extended, single illness and its related problems. A series of short, unrelated illnesses over a period of time, which have exhausted sick leave would not be provided for under this policy.Staff member must provide a medical statement from the attending physician verifying the long-term nature of the illness. Documentation is to be given to Human Resources with a letter requesting supplemental leave.Requests may be made any number of times in a year, but each person may be awarded supplemental leave only once a year. A year is considered a full 365 days from first use of an awarded allotment.
Consideration of Request:
The Director will look at all documentation, consult with members of the Library Board of Trustees, and decide the validity of the request. If deemed valid, the Director will award hours as follows:
All decisions will be issued in writing and copies will be placed in the requesting employee’s file and sent to the employee directly. Should multiple requests be filed by staff members, they will be considered in order of date received.
Use of Hours Awarded:
The Director will instruct the Human Resources Generalist Specialist of the Library to use the appropriate number of hours from the bank on behalf of the employee. The total hours will not be transferred immediately to the recipient. Transfer will be done each pay period by assigning sick hours equal to the employee’s normally scheduled hours. This will be repeated for each pay period until awarded hours are exhausted, the employee returns to work, or the employee ends employment with the library.No sick leave or vacation benefits accrue against supplemental hours awarded.Once the bank is exhausted, no awards can be made until hours become available. At no time can the bank operate at a deficit.At no time can an employee return to work and collect leave under this policy.At no time can supplemental leave hours be a part of retirement, death, or resignation final pay.
Cash Value of the Hours:
All hours of supplemental leave have the cash value of the recipient’s current pay rate, not that of the donor.
Donating Hours to the Bank:
Employees may give hours to the bank as follows:
Full-Time Employees may donate if their accumulated personal sick leave is 80 hours or more. Part-time employees may donate if their accumulated personal sick leave is 40 hours or more. Employees may donate up to sixteen hours in a calendar year if full-time and eight hours in a calendar year if part-time. Employees who have reached their maximum sick leave may have the excess accrual given to the pool. In such a case, donations may exceed the annual limit.Staff members will authorize the Human Resources Specialist to deduct the number of hours, not to exceed sixteen in any year, by completing the designated form. Donations can be made as often as the employee wishes but cannot exceed the annual limit. Donations can be made from sick leave but not from vacation. Donations must be made in increments of at least four hours.All hours donated will be placed in a pool, which can be tapped by any eligible employee via the application process.Employees who are resigning or retiring may not donate the excess of their eligible benefit hours to the fund.All donations are made with the knowledge that:Hours cannot be given back to the donor. All donations are permanent.Hours might not be available to the donor if the need arises. Giving hours to the bank does not guarantee receiving hours at a later time.There is no monetary value attached to the donor hours. All value is established at the recipient’s rate of pay.Donations cannot be given to a specific person by a donor. All hours go to the bank to be awarded by the application process.
Employees who have received donations are encouraged to donate in the future.
Decisions of Award:
All decisions are final and are not subject to grievance procedures.
AYES: Hegner, Jundi, Wyckoff, Daniel, Shubert
NAYS:
Motion carried.
LEGISLATION/RULES
Ms. Daniel had nothing to report.
LONG RANGE PLANNING
Mr. Shubert had nothing to report.
RECORDS COMMISSION
The Board discussed updates to the Library Records Retention Policy.
NEW BUSINESS
125 TAX ISSUE
MOTION NO. 260216-6 125 TAX ISSUE FOR TRANSFER OF FUNDS
Shubert moved, Jundi seconded.
RESOLVED: To authorize the Fiscal Officer, beginning in the 2026 budget year, to issue one‑time reimbursement payments to all current employees and to issue reimbursement payments to past employees of the Stow‑Munroe Falls Public Library who were affected by the Section 125 tax issue from 1999–2025, in a total amount not to exceed One Hundred Thirty Thousand Dollars ($130,000.00).
These payments shall be processed outside of regular payroll as bonus compensation for current employees and shall not be subject to OPERS or other payroll deductions, but shall withhold federal, state, and local taxes. For past employees, a reimbursement check shall be issued with an added amount to account for lost tax.
The Fiscal Officer is authorized and directed to pay these amounts from the General Fund (Fund 101), utilizing the Contingency Account (101.0.58900). If necessary, the Fiscal Officer is further authorized to transfer funds from Contingency (101.0.58900) to Other Compensation (101.0.51999) for the purpose of disbursing these payments. This authorization applies solely to the 2026 budget year and shall not impact the 2025 fiscal year or budget allocations.
Additionally, to cover additional costs associated with the Section 125 tax issue, the Board authorizes the transfer of Six Thousand Five Hundred Dollars ($6,500.00) from Furniture and Supplies (101.0.55500) to the Contingency Account (101.0.58900).
The roll being called on its adoption, the vote resulted as follows:
AYES: Daniel, Hegner, Mancuso, Jundi, Wyckoff, Shubert
NAYS:
Motion carried.
EXECUTIVE SESSION
MOTION NO. 260216-7 THAT THE BOARD OF TRUSTEES ADJOURN TO EXECUTIVE SESSION
Mancuso moved; Shubert seconded;
RESOLVED: That the Board of Trustees moves to adjourn into executive session to discuss the hire of fiscal officer and director and exit interview of outgoing director at 7:42 PM.
AYES: Bedell, Hegner, Jundi, Wyckoff, Daniel, Shubert
NAYS:
Motion carried.
MOTION NO. 260216-8 THAT THE BOARD OF TRUSTEES ADJOURN TO REGULAR BOARD MEETING
Mancuso moved, Shubert second;
RESOLVED: That the Board of Trustees moves to adjourn to the regular meeting at 8:14 PM.
AYES: Mancuso, Hegner, Jundi, Wyckoff, Daniel, Shubert
NAYS:
Motion carried.
ADJOURNMENT
MOTION NO. 260216-9 ADJOURNMENT
Jundi moved; Mancuso seconded to adjourn the meeting at 8:15 pm.
All were in favor.
Motion carried.
Board Secretary ____________________________
Board President ____________________________
Kristin Casale
Interim Library Director